apnic-128-v004.txt		apnic-128-v005-draft.txt
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	APNIC Document identity		APNIC Document identity
	Title: APNIC SIG Guidelines		Title: APNIC SIG Guidelines
	Short title: sig-guidelines		Short title: sig-guidelines
	Document ref: APNIC-128		Document ref: APNIC-128
	Version 004		Version 005
	Date of original publication: xx October 2016		Date of original publication: October 2016
	Date of current version: 20 July 2023		Date of current version: TBA
	Review scheduled: n/a		Review scheduled: n/a
	Obsoletes: APNIC-128-v003		Obsoletes: APNIC-128-v004
	Status: Active		Status: Draft
	Comments: Implements prop-145		Comments: TBA
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	Table of Contents		Table of Contents
	1. Definitions		1. Definitions
	1.1 SIG		1.1 Birds of a Feather (BoFs)
	1.1.1 SIG Charter		1.2 Chair
	1.2 WG		1.3 Co-Chair
	1.3 BoF		1.4 Consensus
	1.4 Chair		1.5 Special Interest Group (SIG)
	1.5 Co-Chair		1.6 SIG Charter
	1.6 Consensus		1.7 SIG Forum
			1.8 Working Group (WG)
			1.9 Term
			1.10 Partial Term
	2. Special Interest Groups (SIGs)		2. Special Interest Groups (SIGs)
	2.1 Creating a SIG		2.1 Creating a SIG
	2.2 Dissolving a SIG		2.2 Dissolving a SIG
	2.3 SIG Chair and Co-Chair roles		2.3 SIG Chair and Co-Chair roles
	2.3.1 Chair responsibilities		2.3.1 Chair responsibilities
	2.3.2 Co-Chair responsibilities		2.3.2 Co-Chair responsibilities
	3. Chair or Co-Chair Elections		3. Chair or Co-Chair Elections
			3.1 Call for nominations
			3.2 Confirm nominations
			3.3 Criteria for election
			3.4 Election procedures
			3.4.1 Nominations
			3.4.2 Nomination period
			3.4.3 Voting eligibility
			3.4.4 Voting period
			3.4.5 Voting Administration
			3.4.6 Election results
			3.4.7 Announcements
			3.4.8 Dates and Times
			3.5 Filling of positions
			3.6 Removing a Chair or Co-Chair
			3.7 Resignation of a Chair or Co-Chair
	4. Working Groups (WGs)		4. Working Groups (WGs)
	5. Birds of a Feather (BoFs)		5. Birds of a Feather (BoFs)
	6. SIG Presenters		6. SIG Presenters
	6.1 General presentation hints		6.1 General presentation hints
			6.1.1 Speaking
			6.1.2 Presentation slides
	7. Code of conduct		7. Code of conduct
	8. Procedure for changing these guidelines		8. Procedure for changing these guidelines
			9. Transitional provisions
	1. Definitions		1. Definitions
	Terms not defined in this document have the meaning given to them in the APNIC		The definitions and interpretation provisions in the APNIC Definitions Document apply to this document. In addition, the
	Definition Document.		following terms have the meanings given to them below:
	https://www.apnic.net/about-apnic/corporate-documents/documents/corporate/definitions/		1.1 Birds of a Feather (BoFs)
			Birds of a Feather meetings (BoFs) are informal meetings convened for a variety of purposes, such as exchanging informat
			ion and discussing new ideas or particular issues. They can be proposed and convened at short notice and there is no for
			mal requirement to submit papers or post to mailing lists.
	1.1 SIG		1.2 Chair
	Special Interest Groups (SIGs) provide an open public forum to discuss topics		A Chair is responsible for coordinating the activities of a SIG. The role of Chair is voluntary.
	of interest to APNIC and the Internet community in the Asia Pacific region.
	SIG forum (in case of Policy SIG, Open Policy Meeting (OPM)) are held at
	APNIC Conferences. Between SIG forums, discussions continue via subscription-based SIG mailing lists
	(archived on the APNIC website). SIGs are open to all interested participants.
	1.1.1 SIG Charter		1.3 Co-Chair
	A SIG charter is a short description of the SIG?s purpose and related activities.		A Co-Chair works with the Chair to coordinate the activities of a SIG. The role of Co-Chair is voluntary.
	The AGM/AMM must reach consensus on any new or altered SIG Charter.
	1.2 WG		1.4 Consensus
	Working Groups (WGs) focus on a particular work item and exist only as long as it		Consensus has the meaning given in the APNIC Policy Development Process.
	takes to complete the task(s). A working group is usually small and consists of		For more information refer to APNIC Policy Development Process here
	volunteers willing to dedicate themselves to one particular task. A Working Group		https://www.apnic.net/about-apnic/corporate-documents/documents/policy-development/development-process/
	reports back to the body that created it.
	1.3 BoF		1.5 Special Interest Group (SIG)
	Birds of a Feather meetings (BoFs) are informal meetings convened for a variety		Special Interest Groups (SIGs) provide an open public forum to discuss topics of interest to APNIC and the Internet comm
	of purposes, such as exchanging information and discussing new ideas or particular		unity in the Asia Pacific region.
	issues. They can be proposed and convened at short notice and there is no formal		SIGs are open to all interested participants.
	requirement to submit papers or post to mailing lists.
	1.4 Chair		1.6 SIG Charter
	A Chair is responsible for coordinating the activities of a SIG, BoF, or WG. The		A SIG Charter is the governing instrument of a SIG which must clearly define the SIG's purpose, scope, and objectives, a
	role of Chair is voluntary.		nd is the instrument against which the SIG's activities and decisions are assessed. Each SIG Charter must be published a
			nd must be reviewed at least every two years. The AGM/AMM must reach consensus on any new or altered SIG Charter.
	1.5 Co-Chair		1.7 SIG Forum
	Co-Chairs work with the Chair to coordinate the activities of a SIG, BoF, or WG.		SIG Forum (in case of Policy SIG, the Open Policy Meeting (OPM)) are the meetings of a SIG held at APNIC Conferences. Be
	The role of Co-Chair is voluntary.		tween SIG Forums, discussions continue via subscription-based SIG mailing lists (archived on the APNIC website).
			A “joint SIG Forum” is a joint meeting of all SIGs held in accordance with this document.
	1.6 Consensus		1.8 Working Group (WG)
	Consensus is achieved when everyone consents to the decision of the group. The		Working Groups (WGs) focus on a particular work item and exist only as long as it takes to complete the task(s). A worki
	decision may not be everyone?s first preference, but is acceptable to all participants.		ng group is usually small and consists of volunteers willing to dedicate themselves to the particular work item . A Wor
	For more information refer to APNIC Policy Development Process here		king Group reports back to the body that created it.
	https://www.apnic.net/about-apnic/corporate-documents/documents/policy-development/development-process/
			1.9 Term
			Term means a full term of office for a position (Chair or Co-Chair of a SIG), running from the scheduled election for th
			at position at one APNIC Member Meeting (AMM) to the scheduled election for that position at the next AMM at which that
			position is due for election. A term is counted as one term regardless of the actual number of days between those meetin
			gs.
			1.10 Partial Term
			Partial Term means service in a position for a period of one year or less, where "one year" is the period between one AM
			M and the next AMM. A person serves a partial term where their service does not extend beyond the first AMM held after t
			hey assume office. This includes: (a) filling a casual vacancy that arises late in a term, where the person serves only
			until the next scheduled election; and (b) any initial one-year Co-Chair term served to establish or maintain the stagge
			red election cycle under Section 3.
	2. Special Interest Groups (SIGs)		2. Special Interest Groups (SIGs)
	2.1 Creating a SIG		2.1 Creating a SIG
	The recommendation to create a new SIG may come from:		The recommendation to create a new SIG may come from:
	- Mailing list discussions		- Mailing list discussions
	- An existing SIG		- An existing SIG
	- AGM/AMM endorsement		- AGM/AMM endorsement
	- A BoF		- A BoF
	After a new SIG has been recommended, the following steps must occur:		After a new SIG has been recommended, the following steps must occur unless otherwise indicated:
	1. Hold a preliminary BoF
	A new SIG cannot be created unless a BoF has been held. The purpose of the BoF is to:
	- Determine interest in the proposed subject area
	- Find a person to volunteer as acting Chair
	- Draft a charter for the SIG
	2. Seek endorsement at the AGM/AMM		(a) Hold at least 2 preliminary BoFs
	The outcomes of the BoF are reported to the AGM/AMM. The report should include the draft		A new SIG cannot be created unless two BoFs have been held. The purpose of the BoFs are to:
	charter, BoF attendance numbers, the level of participant interest, and the nature of		- Determine interest in the proposed subject area;
	the discussions. The AGM/AMM attendees will be asked to indicate by a show of hands		- Find a person to volunteer as Acting Chair; and
	whether there is consensus to endorse the formation of the new SIG.		- Draft a SIG Charter for the proposed SIG.
	3. Create a mailing list for the SIG		(b) Seek endorsement at the AGM/AMM
	When the SIG has been endorsed, the APNIC Secretariat will create a subscriber-based		The outcomes of the BoF are reported to the AGM/AMM. The report should include the draft SIG Charter (if ready), BoF att
	mailing list for the SIG. Anyone can subscribe to a SIG mailing list.		endance numbers, the level of participant interest, and the nature of the discussions. Following completion of the items
			under 2.1(a), a consensus call will be put to the AGM/AMM attendees to indicate whether there is consensus to endorse t
			he formation of the new SIG.
	4. Formally issue a call for SIG Chair and Co-Chair positions on the mailing list		(c) Create a mailing list for the SIG
	The APNIC Secretariat will issue a call for SIG Chair and Co-Chair positions according		When the SIG has been endorsed, the APNIC Secretariat will create a subscriber-based mailing list for the SIG. Anyone ca
	to the procedure described in Section 3 of this document.		n subscribe to a SIG mailing list.
	5. At the first forum of the new SIG, endorse the draft charter and elect Chair		(d) Call for SIG Chair and Co-Chair positions
	At the first forum of the new SIG, the attendees will be asked to endorse the proposed		The APNIC Secretariat will issue a call for SIG Chair and Co-Chair positions according to the procedure described in Sec
	charter and to formally elect the Chair for the SIG.		tion 3 of this document.
			(e) First SIG Forum
			At the first SIG Forum of the new SIG, the attendees will be asked to endorse the proposed SIG Charter and to formally e
			lect the Chair and, where applicable a Co-Chair, for the SIG in accordance with Section 3.
			If the first SIG Forum does not endorse the proposed SIG Charter, the matter will be reported to the AGM/AMM.
	2.2 Dissolving a SIG		2.2 Dissolving a SIG
	It is not assumed that a SIG will continue to exist indefinitely. Each SIG should		It is not assumed that a SIG will continue to exist indefinitely. Each SIG should periodically review its charter, in ac
	periodically review its charter to assess the SIG?s usefulness and relevance.		cordance with Section 1 (SIG Charter), to assess the SIG's usefulness and relevance.
	Signs that a SIG may have outlived its purpose include:		For the purposes of this section, the criteria for dissolution of a SIG may include:
	- Lack of discussion on the mailing lists for more than one year		- lack of discussion on the mailing lists for more than one year;
	- Lack of response to calls for presentations at SIG forums		- lack of response to two consecutive calls for presentations at SIG Forums;
	- Low attendance at SIG forums		- low attendance at SIG Forums;
			- substantial overlap with another SIG;
			- failure to comply with the SIG Charter; or
			- where the SIG itself determines that it has served its purpose and is no longer required.
	A SIG may be dissolved if the members of the SIG decide that this is an appropriate		A SIG may be dissolved following this process:
	course of action and this recommendation is approved by the AGM/AMM. Members of the		- a proposal to dissolve the SIG may be initiated by:
	SIG may make the decision to dissolve the SIG via the SIG mailing list or at a SIG		- the SIG Chair or Co-Chair, acting after discussion with the SIG's members; or
	forum.		- the APNIC EC, where it reasonably believes that one or more criteria for dissolution has been met;
	If a SIG is dissolved, all associated mailing lists will be closed for subscription,		- the SIG Chair or the Secretariat will give written notice of a proposal to dissolve the SIG to the SIG mailing list id
	but the public archives will remain on the APNIC website.		entifying the reasons for the proposed dissolution and provide a period of 90 days from the date of the proposal for the
			SIG to discuss and/or remediate the issue;
	2.3 SIG Chair and Co-Chair roles		- if the issue is not remediated, the proposal will proceed to a consensus call of the SIG (either via the SIG mailing l
	SIG Chairs and Co-Chairs perform a vital role in managing the SIGs. The effectiveness		ist or at a SIG Forum) and, if consensus is reached, the reasons for dissolution will be published to the SIG mailing li
	of a SIG is dependent on the active participation of the Chair and the Co-Chair. All		st and the APNIC website and must be reported to the AGM or AMM for confirmation;
	SIG Chairs and Co-Chairs undertake their work on a volunteer basis.		- the AGM / AMM will then determine via consensus call whether to dissolve the SIG
	SIG Chairs and Co-Chairs are expected to attend at least one of the two APNIC Conferences		The process broadly mirrors, in reverse, the SIG formation framework in Section 2.1. If a SIG is dissolved, all associat
	held each year. The APNIC Secretariat provides Travel Support for SIG Chairs to meet these		ed mailing lists will be closed for subscription, but the public archives will remain on the APNIC website.
	obligations.
			2.3 SIG Chair and Co-Chair roles
			SIG Chairs and Co-Chairs perform a vital role in managing the SIGs. The effectiveness of a SIG is dependent on the activ
			e participation of the Chair and the Co-Chair. All SIG Chairs and Co-Chairs undertake their work on a volunteer basis.
			SIG Chairs and Co-Chairs are expected to attend at least one of the two APNIC Conferences held each year. The APNIC Secr
			etariat provides Travel Support for SIG Chairs to meet these obligations.
	https://www.apnic.net/community/participate/sigs/sig-guidelines/sig-chair-travel-policy/		https://www.apnic.net/community/participate/sigs/sig-guidelines/sig-chair-travel-policy/
	Note: Any amendments to the SIG Chair Travel Support is at the sole discretion of the APNIC EC.		Note: Any amendments to the SIG Chair Travel Support is at the sole discretion of the APNIC EC.
	When SIG Chairs and Co-Chairs attend an APNIC Conference, and a forum is held for the		When SIG Chairs and Co-Chairs attend an APNIC Conference, and a SIG Forum is held for the SIG, they are expected to atte
	SIG, they are expected to attend that forum. SIG Chairs and Co-Chairs must remain		nd that SIG Forum. SIG Chairs and Co-Chairs must remain subscribed to the SIG's mailing list for the duration of their t
	subscribed to the SIG?s mailing list for the duration of their term.		erm.
	The roles of the Chair and Co-Chair are listed below:		The roles of the Chair and Co-Chair are listed below:
	- Responsible for facilitating discussions at the SIG, with respect to bottom-up and		- responsible for facilitating discussions at the SIG, with respect to bottom-up and inclusive spirit, so that SIG parti
	inclusive spirit, so that SIG participants are comfortable to express their opinions.		cipants are comfortable to express their opinions;
	- To accommodate all newly expressed opinions, relevant to the discussions topics at		- to accommodate all newly expressed opinions, relevant to the discussions topics at the SIG to be heard;
	the SIG to be heard.		- before making a consensus decision at the SIG Forum, explain to the participants what the question is or the decision
	- Before making a consensus decision at the SIG forum, explain to the participants		to be made, and open up the floor for the participants to express their opinions;
	what the question is or decision to be made, and open up the floor for the participants		- to consider all opinions expressed in a balanced manner, before making the consensus decision; and
	to express their opinions.		- the consensus decision must be shared with the SIG participants. When reporting to the AGM/AMM about consensus decisio
	- To consider all opinions expressed in a balanced manner, before making the consensus		ns at the SIG, information should be consistent with what was shared with the SIG participants.
	decision.
	- The consensus decision must be shared with the SIG participants. When reporting to
	the AGM/AMM about consensus decisions at the SIG, information should be consistent
	with what was shared with the SIG participants.
	2.3.1 Chair responsibilities		2.3.1 Chair responsibilities
	In addition to the roles described in Section 2.3 above, the administrative responsibilities		In addition to the roles described in Section 2.3 above, the responsibilities of the Chair are listed below.
	of the Chair and Co-Chair are listed below:
	Before an APNIC Conference		Before an APNIC Conference
			- Delegate tasks to Co-Chairs as necessary
	- Monitor mailing list discussions		- Monitor mailing list discussions
	- Call for presentations (or Policy proposals if Policy SIG) on the appropriate mailing list		- Call for presentations on the appropriate mailing list
	- Read or review submitted proposals or presentations		- Read or review submitted proposals or presentations
	- Accept or reject proposals or presentations for discussion at the forthcoming SIG forum		- Accept or reject proposals or presentations for discussion at the forthcoming SIG Forum (and suggest an alternative fo
	(and suggest an alternative forum if the topic is not within SIG charter)		rum if the topic is not within SIG Charter).
	The Chair may decide that a proposal or presentation is not suitable for discussion at the		The Chair may decide that a proposal or presentation is not suitable for discussion at the forthcoming SIG Forum if:
	forthcoming SIG forum if:		- The proposal or presentation is out of scope for the SIG charter
	- the proposal or presentation is out of scope for the SIG charter		- The proposal or presentation is insufficiently developed to be the basis for a useful discussion
	- The proposal or presentation is insufficiently developed to be the basis for a useful
	discussion
	- The agenda has already been filled by topics of greater priority		- The agenda has already been filled by topics of greater priority
	The proposal or presentation is insufficiently developed to be the basis for a useful discussion
	- In case of policy proposals, after coordinating with APNIC Secretariat, announce the
	proposals to Policy SIG mailing list
	- Liaise with speakers as necessary		- Liaise with speakers as necessary
	- Coordinate with APNIC Secretariat to publish the SIG forum (or OPM if Policy SIG) agenda		- Coordinate with APNIC Secretariat to publish the SIG Forum agenda.
	At APNIC Conference		At APNIC Conference
	In case of Policy SIG, Chairs		- Chair the SIG Forum (at least one out of every two per year)
	- Should meet with proposal authors before the Open Policy Meeting (OPM)		- Create agenda presentation slides for the SIG Forum Present slides with SIG open action items (if any). Ask parties re
	- Read the author?s slides to familiarise themselves with the proposal details (the SIG Chair(s)		sponsible for action items to report on the action item status
	should already have read the proposal text before the OPM or forum)		- Encourage active participant involvement.
	- Check if any details in the latest original version of the proposal have been changed in the		- Confer with Co-Chairs and report any decisions they have reached to the SIG Forum
	presentation to be shown in the Open Policy Meeting (OPM). If changes have been made, ensure		- Present the SIG Forum report to the AGM/AMM
	the proposal author submits an updated version of the proposal before the OPM
	- Chair the SIG forum or OPM (at least one out of every two per year)
	- Create agenda presentation slides for the SIG forum or OPM
	- Present slides with SIG open action items (if any). Ask parties responsible for action items
	to report on the action item status
	- Encourage active participant involvement
	- Confer with Co-Chairs and report any decisions they have reached to the OPM or SIG forum
	- In case of Policy SIG, Chairs meet with EC members and NRO NC before the AGM/AMM to discuss
	policy proposals approved by consensus
	- Present OPM or SIG forum report to the AGM/AMM
	After APNIC Conference
	In case of Policy SIG, Chairs
	- Send policy proposal outcomes to Policy SIG mailing list:
	- Monitor discussion during the comment period
	- Following the end of the comment period, post the decision regarding whether the proposal
	has maintained consensus.
	- The Chair may delegate tasks to Co-Chairs as necessary.
	Present <span class="insert">the</span> SIG <span class="insert">Forum</span> report to the AGM/AMM
	2.3.2 Co-Chair responsibilities		2.3.2 Co-Chair responsibilities
	Co-Chair tasks include but are not limited to:		In addition to the roles described in Section 2.3 above, the responsibilities of a Co-Chair include but are not limited
	- Attending at least one of the two APNIC Conferences held each year. If SIG forums or OPM		to:
	are held, SIG Co-Chairs are expected to attend the forum or OPM		- Attending at least one of the two APNIC Conferences each year and, where a SIG Forum is held for their SIG at that APN
			IC Conference, attending that SIG Forum
	- Remaining subscribed to the SIG mailing list for the duration of their time as Co-Chair		- Remaining subscribed to the SIG mailing list for the duration of their time as Co-Chair
	- Monitoring SIG chat-room discussions and Q&As during the SIG forum or OPM at APNIC Conferences		- Monitoring SIG chat-room discussions and Q&As during the SIG Forum at APNIC Conferences
	- Undertaking any of the tasks normally performed by the SIG Chair, if requested		- Undertaking any of the tasks normally performed by the SIG Chair, if requested
	- In the event that a Chair is unavailable to perform some of their duties, the Co-Chair will		- In the event that a Chair is unavailable to perform some of their duties, the Co-Chair will be expected to be the subs
	be expected to be the substitute as required.		titute as required.
	3. Chair or Co-Chair Elections		3. Chair or Co-Chair Elections
	Chairs and Co-Chairs are elected for a two-year period. Elections occur yearly at APNIC standalone		Chairs and Co-Chairs are elected for a two-year period. Elections occur yearly at APNIC standalone conference. Chair ele
	conference. Chair elections and Co-Chair elections occur in alternate years.		ctions and Co-Chair elections occur in alternate years.
	The first official Chair of a new SIG will serve for two years. The first official Co-Chair		Where a new SIG has been formed but no election has yet been held for Chair, the SIG Forum for that SIG will be conducte
	position for a new SIG will be open for election after one year (allowing for the staggered		d by an Acting Chair as determined by consensus of the BoF under Section 2.1, with the election held at the next Confere
	Chair and Co-Chair election timetable). Subsequent Co-Chairs will serve for a full two-year		nce.
	term. If a current Chair/Co-Chair resigns or is removed before the end of the term, the successor
	will take over the remaining term of the position, and not the regular term (two years).
	More than one Co-Chair may be appointed, at the discretion of the Chair. The decision to hold an		A Chair or Co-Chair may serve a maximum of four terms across all SIGs. Partial terms do not count towards this limit. A
	election for more than one Co-Chair is at the Chair?s discretion. The community may also decide		current or past SIG Chair who has already served the maximum four terms and stands for re-election will be permitted one
	to open up a second Co-Chair position for election, based on consensus at the OPM or SIG forum.		additional term, for continuity of the SIG, up to and including the 2027 SIG elections; this additional term is not ava
			ilable to a Chair or Co-Chair who has served fewer than four terms.
			The Chair and Co-Chair can serve up to two consecutive terms, followed by a cooling-off period of at least one year. Aft
			er that, they can run for election again, provided they have not reached the maximum tenure limit of four terms.
			The first official Chair of a new SIG will serve for two years. For a newly formed SIG, the Chair and Co-Chair positions
			will be elected simultaneously at the SIG's first SIG Forum, so that the SIG is not left without a Co-Chair in its firs
			t year. To preserve the staggered election timetable thereafter, this initial Co-Chair term will be one year, with subse
			quent Co-Chairs serving a full two-year term.
			If a current Chair/Co-Chair resigns or is removed before the end of their term, the successor will take over the remaini
			ng term of the position, and not the regular term (two years).
			More than one Co-Chair may be appointed, either:
			- at the discretion of the Chair; or
			- where the SIG community reaches consensus at the SIG Forum to open a second Co-Chair position,
			in which case an election will be held for that position.
	A new Chair or Co-Chair is elected using the following process:		A new Chair or Co-Chair is elected using the following process:
	3.1 The APNIC Secretariat sends a call for nominations to the SIG mailing list and
	the apnic-talk@apnic.net mailing list so that the widest coverage is received.		3.1 Call for nominations
			The APNIC Secretariat sends a call for nominations to the SIG mailing list and the apnic-talk@apnic.net mailing list so
			that the widest coverage is received.
	The call contains:		The call contains:
	- Details of the duties of the position		- Details of the duties of the position
	- The closing date for nominations (one month after the initial call)		- The closing date for nominations (one month after the initial call)
	- Where to submit nominations (usually by online form)		- Where to submit nominations (usually by online form)
	- A request that potential nominees should include a short biography and description of their interest		- A request that potential nominees should include a short biography and description of their interest.
	3.2 Candidates must confirm that they are willing and able to commit to the responsibilities		3.2 Confirm nominations
	associated with the Chair and Co-Chair positions. If a candidate is not contactable via email,		Candidates must confirm that they are willing and able to commit to the responsibilities associated with the Chair and C
	or does not respond, then their nomination will not be confirmed. Unconfirmed candidates will		o-Chair positions. If a candidate is not contactable via email, or does not respond, then their nomination will not be c
	not be eligible for election to the position of SIG Chair or Co-Chair.		onfirmed. Unconfirmed candidates will not be eligible for election to the position of SIG Chair or Co-Chair.
	3.3 If more than one nomination is received by the closure date, an election must be held. If there is only one candidat		3.3 Criteria for election
	e,		If more than one nomination is received by the closure date, an election must be held. If there is only one candidate, t
	the candidate will be elected via acclamation in the SIG forum room.		he candidate will be elected unopposed.
	3.4 SIG elections will use the same online voting system as APNIC EC and NRO NC elections.		3.4 Election procedures
			SIG elections will use an online voting system selected and administered by the APNIC Secretariat.
	3.4.1 Nominations		3.4.1 Nominations
	- Nominations are managed by the APNIC Secretariat.		- Nominations are managed by the APNIC Secretariat.
	- Nominees must reside within the Asia Pacific service region. Staff members of any Regional Internet Registry (RIR) are		- Nominees must reside within the Asia Pacific service region. Staff members of any Regional Internet Registry (RIR) or
	ineligible for nomination.		ICANN are ineligible for nomination.
	- Individuals cannot hold more than one elected position (EC, SIG, or NRO NC). Those who are elected to a new position m		- Individuals cannot hold more than one elected position (EC, SIG, NRO NC, or IANA RC). Those who are elected to a new p
	ust		osition must resign from any other currently held EC, SIG, NRO NC or IANA RC position as soon as practicable but no late
	resign from any other currently held EC, SIG or NRO NC position as soon as practicable but no later than 30 days followi		r than 30 days following the election.
	ng the election.
	- Self-nominations are permitted.		- Self-nominations are permitted.
	- Nominees must meet the same eligibility criteria as the voters in Section 3.4.3		- A nominee must be eligible to vote as an in-person attendee under Section 3.4.3, that is, registered and attending the
	- Nominees will be invited to provide a recorded video "candidate statement" to be published on the conference website.		current conference and having attended at least one of the past eight APNIC or APRICOT conferences.
			- Nominees will be invited to provide a recorded video “candidate statement” to be published on the conference websi
			te.
	3.4.2 Nomination period		3.4.2 Nomination period
	Nominations will open five (5) weeks before the APNIC conference and close four (4) weeks after the initial call.		Nominations will open six (6) weeks before, and close two (2) weeks before, the APNIC conference. A reminder may be sent
	A reminder may be sent seven (7) days before the nominations close date.		seven (7) days before the nominations close date.
			All nominations will be listed on the APNIC conference website after the APNIC Secretariat confirms the nominee is eligi
	All nominations will be listed on the APNIC conference website after the APNIC Secretariat confirms the nominee		ble, willing, and able to fulfil the role and obligations set out in this document.
	is willing and able to fulfil the role and obligations in Sections 2.3, 2.3.1 and 2.3.2 of this document.
	3.4.3 Voting eligibility		3.4.3 Voting eligibility
	Each APNIC Member is entitled to cast one vote during the times noted in the SIG election timetable. Online voting entit lements for Member organizations are only available to those individuals who are:		Each APNIC Member is entitled to cast one vote during the times noted in the SIG election timetable. Online voting entit lements for Member organizations are only available to those individuals who are:
	- Corporate Contacts, or		- Corporate Contacts, or
	- Authorized contacts with voting rights given by the Corporate Contact.		- Authorized contacts with voting rights given by the Corporate Contact.
	In-person attendees at APNIC conferences are also eligible to vote in SIG elections. A conference attendee must meet the following criteria to vote:		In-person attendees at APNIC conferences are also eligible to vote in SIG elections. A conference attendee must meet the following criteria to vote:
	1. Registered and attending the current conference in person. The attendee must be checked-in at the registration desk a t any time from the start of the conference until 10.00am (conference local time) on the final day of the conference.		1. Registered and attending the current conference in person. The attendee must be checked-in at the registration desk a t any time from the start of the conference until 10.00am (conference local time) on the final day of the conference.
			2. Registered and attended (in-person or online) at least one of the immediate past eight (8) APRICOT or APNIC standalon e conferences (not including the current conference). Eligible registered attendees will vote online in the SIG election s and will be entitled to one vote each. Verification of an individual’s entitlement to vote against official records will be used where necessary. There is no proxy voting at SIG elections. APNIC staff and other RIR staff are ineligible to vote.
	2. Registered and attended (in-person or online) at least one of the immediate past eight (8) APRICOT or APNIC standalon		3.4.4 Voting period
	e conferences (not including the current conference). Eligible registered attendees will vote online in the SIG election		Online voting for APNIC Members and eligible registered conference attendees will open two (2) hours after the start of
	s and will be entitled to one vote each. Verification of an individual?s entitlement to vote against official records wi		the APNIC conference and will close at the scheduled end of the lunch break on the last day of the relevant APNIC confer
	ll be used where necessary. There is no proxy voting at SIG elections. APNIC staff and other RIR staff are ineligible to		ence.
	vote.
	3.4.5 Voting period
	Online voting for APNIC Members and eligible registered conference attendees will open two (2) hours after the start of
	the APNIC
	conference and will close at the end of the lunch break on the last day of the APNIC conference (before the start of the
	AMM).
	3.4.6 Voting Administration		3.4.5 Voting Administration
	APNIC Secretariat staff will administer the voting process and answer any queries from voters.		APNIC Secretariat staff will administer the voting process and answer any queries from voters.
	3.4.7 Election results		3.4.6 Election results
	SIG online election results will be announced at the AMM. APNIC Secretariat staff or the Election Chair appointed for		SIG election results will be announced at the relevant AMM or AGM by the Election Chair appointed for the elections at t
	the NRO NC elections will announce the SIG election results. Election results will also be published on the conference w		hat Conference or otherwise APNIC Secretariat staff. Election results will also be published on the conference website.
	ebsite.
	3.4.8 Announcements		3.4.7 Announcements
	Where applicable, announcements regarding the SIG elections will be posted to the conference website, SIG, and apnic-tal k mailing lists.		Where applicable, announcements regarding the SIG elections will be posted to the conference website, SIG, and apnic-tal k mailing lists.
	The SIG Chair or APNIC Secretariat staff will present information on online voting as the first item of the OPM or SIG f orum agenda.		The SIG Chair or APNIC Secretariat staff will present information on online voting as the first item of the SIG Forum ag enda.
	3.4.9 Dates and Times		3.4.8 Dates and Times
	SIG online election dates and times will be same as the APNIC standalone conference location timezone and represented in		SIG election dates and times will use pre-conference dates in the APNIC office time zone and conference-week dates in th
	UTC format.		e conference location time zone, as determined by the APNIC Secretariat, and will be represented in UTC format.
	3.5 If a current Co-Chair stands for the position of Chair and is elected, the newly vacant Co-Chair		3.5 Filling of positions
	position can be filled by one of the remaining candidates for the Chair position or by a call		If a current Co-Chair stands for the position of Chair and is elected, the newly vacant Co-Chair position will be filled
	for volunteers at the OPM or SIG forum.		by the remaining candidate for the Chair position with the next-highest number of votes, or, if there is no such candid
			ate, by a call for volunteers at the next SIG Forum.
	3.6 Unless new Policy SIG Chairs and Co-Chairs are required immediately, there will be a handover		3.6 Removing a Chair or Co-Chair
	period. Outgoing Chairs and Co-Chairs are expected to follow proposals reaching consensus at		If a SIG Chair or Co-Chair does not attend one in every two APNIC Conferences and does not attend the SIG Forum held at
	the current OPM, to the completion of the Policy Development Process.		the APNIC Conference, the APNIC EC will have discretion to remove the Chair or Co-Chair from their role. The process of
			electing a replacement will then begin.
	3.7 Removing a Chair or Co-Chair		If SIG members do not think that the Chair or Co-Chair is sufficiently performing their duties (as described in this doc
	If a SIG Chair or Co-Chair does not attend one in every two APNIC Conferences and does not attend the SIG forum held at		ument or the relevant SIG Charter), they can express their concerns on the mailing list or in the SIG Forum. If there is
	the APNIC		consensus that the Chair or Co-Chair is not sufficiently performing their responsibilities, the Chair or Co-Chair will
	Conference, the APNIC EC will have discretion to remove the Chair or Co-Chair from their role. The process of electing a		be removed by the APNIC EC. The process of electing a replacement will then begin.
	replacement will then begin.
	If SIG members do not think that the Chair or Co-Chair is sufficiently performing their duties (as described in Sections		Before removing a Chair or Co-Chair under this section, the APNIC EC will:
	2.3, 2.3.1 and 2.3.2), they can express their concerns on the mailing list or in the OPM or SIG forum. If there is cons		(a) give the Chair or Co-Chair written notice of the grounds for removal;
	ensus that the Chair or Co-Chair is not sufficiently performing their responsibilities, the Chair or Co-Chair will be re		(b) provide a period of 90 days from the date of the notice for the Chair or Co-Chair to respond before a decision is
	moved by the APNIC EC. The process of electing a replacement will then begin.		made;
			(c) provide written reasons for its decision; and
			(d) inform the SIG community of the outcome.
	If an individual holds more than one elected position and does not resign in accordance with section 3.4.1 within 30 day		If an individual holds more than one elected position and does not resign in accordance with section 3.4.1 within 30 day
	s of their		s of their election, the APNIC EC has discretion to remove the individual from their elected positions/s (excluding the
	election, the APNIC EC has discretion to remove the individual from their elected positions/s (excluding the position fo		position for which they were most recently elected).
	r which they were most recently elected).
	3.8 Resignation of a Chair or Co-Chair		3.7 Resignation of a Chair or Co-Chair
	If a SIG Chair resigns, one of the Co-Chairs will assume the role of "Acting Chair" until the next		If a SIG Chair resigns, one of the Co-Chairs will assume the role of “Acting Chair” until the next SIG Forum. Where
	OPM/SIG forum. At least one month prior to the APNIC Conference, the APNIC Secretariat will		there is more than one Co-Chair, they will agree who acts, failing which the outgoing Chair (or, if the outgoing Chair d
	initiate procedures for electing the new Chair as described in Section 3 of this document.		eclines to do so, the APNIC EC) will determine the Acting Chair. At least one month prior to the APNIC Conference, the A
			PNIC Secretariat will initiate procedures for electing the new Chair as described in Section 3 of this document.
	If there is no Co-Chair, the outgoing Chair or the Secretariat may appoint an "Acting Chair". If		If there is no Co-Chair, the outgoing Chair or the APNICE EC may appoint an “Acting Chair”. Any Acting Chair must me
	a Co-Chair resigns, the Chair will follow the procedure for electing a Co-Chair described in		et the nominee eligibility criteria in Section 3.4.1 and must consent to the role. If a Co-Chair resigns, the Chair will
	Section 3 of this document.		follow the procedure for electing a Co-Chair described in Section 3 of this document.
	4. Working Groups (WGs)		4. Working Groups (WGs)
	A Working Group (WG) is formed to perform a specific task and report back to the body that created		A Working Group (WG) is formed to perform a specific task and report back to the body that created it. When a Working Gr
	it. When a Working Group has completed its task(s), it is closed.		oup has completed its task(s), it is closed.
	A Working Group is usually small in size and consists of volunteers willing to dedicate themselves		A Working Group is usually small in size and consists of volunteers willing to dedicate themselves to one particular tas
	to one particular task. Working Groups usually conduct their discussions on the Working Group?s		k. Working Groups usually conduct their discussions on the Working Group’s mailing list but may also request that time
	mailing list, but may also request that time be given for face-to-face discussions at APNIC Conferences.		be given for face-to-face discussions at APNIC Conferences.
	The Chair and Co- Chair of a Working Group help maintain the group?s focus on the tasks delegated to
	it by the body that created it.
	Working Group Chairs may be elected using the process in Section 3 or may be appointed by the Chair		The Chair and Co-Chair of a Working Group help maintain the group’s focus on the tasks delegated to it by the body tha
	of the body that created it.		t created it.
			Working Group Chairs may be elected using the process in Section 3 or may be appointed by the Chair of the body that cre
			ated it.
			A Working Group can be established by the consensus of the body establishing it (such as a SIG, AGM/AMM, or the APNIC EC
			). The decision to establish a Working Group must record its mandate, scope, tasks or activities, membership, reporting
			line, and expected timeframe (its Terms of Reference). A Working Group is accountable to the body that established it an
			d is closed once its task(s) are complete, or by the same means used to establish it.
	5. Birds of a Feather (BoFs)		5. Birds of a Feather (BoFs)
	Birds of a Feather meetings (BoFs) are informal meetings convened for a variety of purposes, such as		Birds of a Feather meetings (BoFs) are informal meetings convened for a variety of purposes, such as exchanging informat
	exchanging information and discussing new ideas or particular issues. They can be proposed and convened		ion and discussing new ideas or particular issues. They can be proposed and convened at short notice and there is no for
	at short notice and there is no formal requirement for submission of papers or posting to mailing lists.		mal requirement for submission of papers or posting to mailing lists.
	The APNIC Secretariat accepts BoF proposals before each APNIC Conference. There is no formal requirement		BoF proposals are submitted to the relevant Conference Program Committee, which decides whether to include a BoF in the
	for submission of papers or posting to mailing lists. However, the BoF Chair/Moderator reports on the		conference program. Each BoF has a convenor who is responsible for organizing and running the session and for reporting
	results of the BoF at the AGM/AMM.		on the results of the BoF at the AGM/AMM.
	BoFs are an important part of the process of forming a new Special Interest Group (SIG). When a new		BoFs are an important part of the process of forming a new Special Interest Group (SIG). When a new SIG has been recomme
	SIG has been recommended, a preliminary BoF should be held to determine interest in the proposed subject		nded, preliminary BoFs must be held to determine interest in the proposed subject area, the readiness of individuals to
	area, the readiness of individuals to volunteer as Chair, and to develop a charter. A new SIG cannot		volunteer as Chair, and to develop a charter. A new SIG cannot be created unless at least two BoFs have been held, consi
	be created unless a BoF has been held. Sometimes the BoF may have to convene more than once to determine		stent with Section 2.1.
	interest and participation in the proposed subject.
	6. SIG presenters		6. SIG presenters
	SIG Chair(s) will issue a call for presentations at least two months before an APNIC Conference.		SIG Chair(s) will issue a call for presentations at least two months before the APNIC Conference.
	6.1 General presentation hints		6.1 General presentation hints
	6.1.1 Speaking		6.1.1 Speaking
	The Asia Pacific region includes many different languages and cultures. English is not the first		The Asia Pacific region includes many different languages and cultures. English is not the first language for the majori
	language for the majority of participants at APNIC Conference, and it is important that presentations		ty of participants at APNIC Conference, and it is important that presentations are clear, easy to follow, and concise:
	are clear, easy to follow, and concise:		- Speak slowly, even if English is your first language.
	- Speak slowly, even if English is your first language		- Use simple sentence structure rather than complex phrases.
	- Use simple sentence structure rather than complex phrases		- Try to pause after every slide to give people a chance to absorb the material on the slide.
	- Try to pause after every slide to give people a chance to absorb the material on the slide		- Remember to maintain eye contact with the audience. Avoid speaking to the screen or the floor.
	- Remember to maintain eye contact with the audience. Avoid speaking to the screen or the floor		- Time your presentations before the SIG Forum. Speak out loud when you do this.
	- Time your presentations before the forum. Speak out loud when you do this
	Time your presentations before the <span class="insert">SIG Forum.</span> Speak out loud when you do <span class="inser t">this.</span>
	6.1.2 Presentation slides		6.1.2 Presentation slides
	To help conference participants understand your presentation, and to ensure your slides can be read by		To help conference participants understand your presentation, and to ensure your slides can be read by remote participan
	remote participants watching the webcast of the conference, please:		ts watching the webcast of the conference, please:
	- Limit each slide to a maximum of four points, or six to eight lines. Slides with too much content		- Limit each slide to a maximum of four points, or six to eight lines. Slides with too much content are difficult to und
	are difficult to understand		erstand
	- Use large fonts if you include tables or diagrams		- Use large fonts if you include tables or diagrams
	- Use font and background colours with good contrast		- Use font and background colors with good contrast
	7. Code of conduct		7. Code of conduct
	APNIC coordinates many community activities, including conferences, meetings, trainings, workshops,		APNIC coordinates many community activities, including conferences, meetings, trainings, workshops, social events, and d
	social events and digital platforms. These are organized for the benefit of all participants and		igital platforms. These are organized for the benefit of all participants and are intended to be valuable and enjoyable
	are intended to be valuable and enjoyable to all. A Community Code of Conduct explains expectations		to all. A Community Code of Conduct explains expectations for anyone participating in these events and platforms, includ
	for anyone participating in these events and platforms, including delegates, guests, speakers,		ing delegates, guests, speakers, contributors, commenters, APNIC staff and all others involved. It applies not only to p
	contributors, commenters, APNIC staff and all others involved. It applies not only to physical events,		hysical events, but also to remote participants, online meeting spaces and digital platforms.
	but also to remote participants, online meeting spaces and digital platforms.
			The Community Code of Conduct applies to all SIG activities and to all participants, including Chairs and Co-Chairs, in
			the performance of their SIG leadership duties. A breach of the Code of Conduct by a Chair or Co-Chair may be considered
			under the removal process in Section 3.6.
	https://www.apnic.net/events/apnic-community-code-of-conduct/		https://www.apnic.net/events/apnic-community-code-of-conduct/
	8. Procedure for changing these guidelines		8. Procedure for changing these guidelines
	As these guidelines affect the running of all APNIC SIGs, Working Groups, BoFs and the Policy Development		As these guidelines affect the running of all APNIC SIGs, Working Groups, BoFs and the Policy Development Process, any c
	Process, any changes must reach consensus among participants of all SIGs.		hanges must reach consensus among participants of all SIGs.
			If a proposal is made to change the SIG Guidelines, the following steps would demonstrate consensus and implement the ch
			ange.
			1. A proposal, using the policy proposal template, will be posted to the mailing list for all SIGs at least
			four weeks prior to a joint SIG Forum at an APNIC Conference.
	If a proposal is made to change the SIG Guidelines, the following steps would demonstrate consensus and
	implement the change.
	1. A proposal, using the policy proposal template, will be posted to the mailing list for all SIGs at
	least four weeks prior to a joint SIG forum at an APNIC Conference. Refer to
	https://www.apnic.net/about-apnic/corporate-documents/documents/policy-development/development-process/		https://www.apnic.net/about-apnic/corporate-documents/documents/policy-development/development-process/
	2. One Chair for each SIG will form a panel of Chairs to guide the joint SIG forum and determine the
	outcome.		2. One Chair for each SIG will form a panel of Chairs to guide the joint SIG Forum and determine the outcome
	3. Following presentation of the proposal and community discussion, the Chairs will determine if the		.
	community has reached a consensus on the change. Refer to		3. Following presentation of the proposal and community discussion, the Chairs will determine if the communi
			ty has reached a consensus on the change.
	https://www.apnic.net/about-apnic/corporate-documents/documents/policy-development/development-process/		https://www.apnic.net/about-apnic/corporate-documents/documents/policy-development/development-process/
	4. One of the SIG Chairs will report the outcome to the AGM/AMM for its consideration.
	5. If consensus is reached at the AGM/AMM, the Secretariat will make changes in accordance with the		4. One of the SIG Chairs will report the outcome to the AGM/AMM for its consideration.
	Document Editorial Policy.		5. If consensus is reached at the AGM/AMM, the Secretariat will make changes in accordance with the Document
	<https://www.apnic.net/about-apnic/corporate-documents/documents/policy-development/editorial-policy/>		Editorial Policy.
			https://www.apnic.net/about-apnic/corporate-documents/documents/policy-development/editorial-policy/
			9. Transitional provisions
			The provisions of the SIG Guidelines (APNIC-128 version 004) which applied specifically to the Policy SIG will continue
			to have effect until such time as the Policy SIG Charter is updated to include relevant replacement provisions.
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